Document Specialist

Ultimate Staffing Services is actively seeking a meticulous and organized Document Specialist to join their client's dynamic team in California. This role involves managing and maintaining all customer-facing technical, operational, and administrative documents within the company. The Document Specialist ensures proper documentation and storage practices, as well as coordinates document flow processes to guarantee timely access and retrieval by relevant personnel.

• Document Management:
  Ensure all documents, records, and files (electronic or physical) are organized, stored, and maintained according to company standards.
• Version Control:
  Maintain version control for all documents and ensure that the most current versions are accessible while outdated or obsolete versions are properly archived or destroyed.
• Document Distribution:
  Distribute and share documents with appropriate stakeholders, ensuring correct formats and timely delivery.
• Compliance & Standards:
  Ensure all documentation complies with company policies, regulatory standards (e.g., ISO), and customer-specific requirements.
• Audit Preparation:
  Assist in audits by providing necessary documentation and supporting audit activities as required.
• Tracking & Reporting:
  Track document review and approval cycles, ensuring deadlines are met for document revisions, approvals, and implementation.
• Collaboration:
  Work with different departments (e.g., Quality Assurance, Sales, Marketing, HR, Finance) to assist with document creation, revisions, and updates.
• Document Retrieval:
  Ensure quick and accurate retrieval of documents upon request and maintain efficient systems for both physical and digital records.
• Perform other related duties as assigned.

• High school diploma or equivalent required; Associate degree or higher preferred.
• Experience with document management systems (DMS) or enterprise resource planning (ERP) software.
• Strong organizational skills and attention to detail.
• Knowledge of industry regulations and standards (e.g., ISO 9001) is a plus.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively.

• Experience with electronic document management systems (EDMS).
• Familiarity with regulatory documentation requirements in the electronics industry.
• Basic knowledge of quality management systems (QMS).

Monday to Friday, 1st shift

Competitive compensation with a maximum pay of $25 per hour. Around 0% travel time required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.